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Process Digitization

Future-proof business processes with Atlassian and our expertise

Process digitization

Achieve digital efficiency with Atlassian tools

As specialists for process management, we know that in principle every department of every company can digitally map its work processes via Atlassian. The first big question is "how?". Our methods and solutions start exactly there. We help you to rethink your processes in today's fast-moving world, to represent them digitally and to structure them more efficiently.

We help you streamline processes and boost your team's productivity

To do this, we work with the Atlassian Cloud and its tools such as Jira, Confluence and Bitbucket – and always keep the goal in mind: the optimization of your company's workflows and cost efficiency. But above all, it's about your teams. Together we create efficient workflows that are loved and lived by your employees.
Oliver Heisig

Oliver Heisig

oliver.heisig@eficode.com

Email Oliver Heisig

+49 151 70372474

Why process digitization is a game changer

Process digitization productivity

Automation and standardization of processes streamline workflows, reduce manual tasks, and enable employees to focus on higher-value activities, driving overall productivity.

Boosted productivity

Process digitization transparency

Digital processes allow real-time visibility into workflows and statuses, enhancing collaboration and ensuring that relevant information is accessible to all or specific team members.

Enhanced transparency

Process digitization flexibility

Location-independent access to critical data and documents ensures that teams can work securely and efficiently, even during crises or remote conditions.

Increased flexibility

Process digitization traceability

Automatic central archiving of processes ensures a clear record of actions and decisions, making it easier to track and audit workflows, and identify areas for improvement.

Better traceability

Our approach to process digitization with Jira, Confluence and Co.

We know that a continuous improvement process is the key to success. With our PDCA approach, we manage to continuously improve processes and optimally align them to your needs through constant repetition of optimization processes. The PDCA cycle consists of the four repetitive phases Plan-Do-Check-Act. It enables targeted root-cause analyses and thus creates an ideal basis for driving forward the digitization and optimization of your business processes.

1. Plan

The first phase serves to define goals and develop measures, for which we first analyse the current actual and afterwards the target situation together with you. Based on this, clearly defined goals can be formulated. The comparison of the actual and target situations also helps to identify potential for improvement and to develop concrete measures that will contribute to achieving the target state.

Process digitization PDCA-cycle plan

2. Do

In the second phase, we approach the planned measures iteratively in a defined environment. This allows us to better control the implementation as well as the impact of the measures and to readjust them if necessary.

Process digitization PDCA-cycle do

3. Check

Once the first measures have been implemented, their effectiveness with regard to the objectives is checked. This allows us, for example, to identify weaknesses in the concept, potential for improvement and general disruptive factors, but also successes and approaches that are working well.

Process digitization PDCA-cycle check

4. Act

Based on the review of measures, in the last phase improvements that cannot be proven or are insufficient are taken as a starting point for a new cycle. If the measures have led to the desired result, they are defined as standard and are ready for the implementation on a broad front. In this case, too, the cycle is run again and viewed as a continuous review of compliance and effectiveness of measures. This enables ongoing optimization and target achievement, especially with regard to changing conditions.

Process digitization PDCA-cycle act

Drive innovation with our process digitization expertise

Tailored process digitization consulting for lasting efficiency

Our experts in process digitization take a deep dive into your company’s workflows and objectives to design customized solutions that accelerate efficiency and foster growth. Using Atlassian tools like Jira and Confluence, we implement strategies that streamline operations, enhance collaboration, and optimise business outcomes. With our proven methods, we ensure seamless integration, boosting long-term efficiency, transparency, and continuous improvement.

More about Atlassian consultancy services
Process digitization consulting

Turn words into action: implementing Atlassian tools

Once we understand your goals, processes, and needs, we put plans into action by guiding you through the purchase, implementation, and licence management of Atlassian tools like Jira and Confluence. From selecting the right software to ensuring seamless integration and managing licenses, our experts  provide end-to-end support to optimise your business operations efficiently.

More about Licence management
Process digitization tool implementation

Streamline and automate: digitalizing your business processes

The core of every process digitization is transforming your workflows by digitalizing and automating key processes, making them more efficient and accessible to everyone. By doing so, we eliminate bottlenecks, reduce manual tasks, and ensure that information is easily shared and updated in real-time, driving your productivity and simplifying collaboration across teams.

More about Atlassian consultancy services
Process digitization

Building a culture of change through trainings

To successfully implement digital transformation, business digitization must also take place at the structural and cultural level. New processes can only bear fruit if they are firmly anchored in the company and lived by everyone. We drive this guiding principle forward. Through trainings, we also build up targeted expertise and provide employees with a methodical and technological skillset.

More about Atlassian training
Process digitization training

We achieved an organizational as well as economic quantum leap in terms of Atlassian tools with the new role-rights concept thanks to the help of Jodocus. Now we have exactly what we really need. For example, exactly as many licenses as we need for our employees.

Stefan Mensching
Management Board Memeber, Mach AG

Read the case study
Process digitization case study MACH AG

How can we help you make your processes future-ready?

Learn more about process digitization

Process digitization aims to digitally map knowledge and processes in companies with the help of intelligent software – such as the Atlassian and its tools – and thus make them accessible to everyone and centrally controllable. In this way, the management of all company processes can be handled in a standardized manner by every employee, simultaneously and from anywhere. The result: simple, fast and cost-efficient business processes.

Probably the best-known example of the digitization of processes is the switch from letters to e-mail.  This logic can be applied to almost all business areas: meeting notes are no longer handwritten, but stored digitally and editable in a place accessible to all participants. Another example ist the replacement of inflexible task assignments by modern ticket systems that involve multiple users and focus on the transparent mapping and adaptation of workflows for effective collaboration.

Digitized business processes enable efficient workflows. All information is digital, easily shared with the team, searchable, and editable collaboratively—anytime, anywhere. Standardization and automation simplify tasks, allowing employees to focus on what matters while ensuring compliance with essential regulations. Unlike analogue processes, which are error-prone, solutions like Atlassian Cloud offer consistent rules, automation, and adherence to global security standards for secure, compliant data handling.

Through process digitization, companies gain significant productivity: costs can be reduced, processes accelerated and existing resources reallocated. Some of the key benefits of process digitization with Atlassian tools like Jira and Confluence include:

  • Increased productivity through automation and standardization of processes
  • Transparency through processes and statuses that can be viewed by all or only selected employees
  • Crisis safety through location-independent work with important data and documents
  • Traceability through automatic and central archiving of processes
  • Optimizability through fast and automatic identification of cost drivers and error potentials
  • Scaling effects through rationalization and automation of processes
  • User-friendliness through centrally managed software and keyword search or search filters
  • Clarity through simple and comprehensible work steps that keep the potential for errors to a minimum